MINUTE TAKING SERVICES / MINUTE WRITING SERVICES
Minute taking is an important function in that, for company boards and key board committees in particular, it provides an accurate record of what was said and agreed upon and is prima facie evidence of the decisions made by directors and committee members.
SA Labour News provides professional minute taking / writing services for meetings such as company board meetings, audit committee meetings, finance and remuneration committee meetings and other corporate meetings. We do not provide a verbatim transcription service. We also do not use ChatGPT to produce minutes.
By giving us the responsibility of preparing your draft minutes, we can take away what can be a headache for those running or arranging meetings. We do not, however, undertake additional company secretarial services such as the drafting of follow-up correspondence, lodging of forms in compliance with statutory requirements, and such like.
Preferably, minutes will be produced from audio and/or video recordings (e.g. Zoom recordings), as provided. In-person attendance at a meeting is possible in the Johannesburg Metropolitan area (Johannesburg, Sandton, West Rand).
Fees
We ordinarily charge R800-00 per hour in respect of time in attendance at a meeting or the time to listen to the recording as well as the time taken to prepare the draft minutes. As a rule of thumb, two hours is required to prepare the minutes for a one-hour meeting, meaning a charge of three hours for a meeting of that length. A flat rate can be negotiated instead in advance. There is no charge for time or expenses in travelling to a meeting venue.
Arrangements
If new clients so wish, we will hold a preliminary meeting with them to agree the style and level of detail required for the minutes and any other requirements. Services are provided with a guarantee of strict confidentiality. Ordinarily, a draft set of minutes is delivered to the client electronically within 7 working days after a meeting, although arrangements can be made in advance for a shorter service in special circumstances.
Recordings
The audio/visual recording of a meeting will be deleted after the draft minutes have been approved by the chairperson or other nominated person. We ask that an agenda and any accompanying meeting papers be provided to the minute taker (preferably before the meeting). The meeting papers will likewise be deleted/destroyed.
Contact us for more information
For more information about our minute writing service:
- Phone SA Labour News at 082-452-4729
- or send an e-mail to This email address is being protected from spambots. You need JavaScript enabled to view it.
Enquiries naturally do not imply any obligation whatsoever and we would be glad to hear from you.